What Can I Write Off? A Fall Guide to Maximizing Business Deductions the Right Way

Let’s be real: no one starts a business to become an expert in tax deductions. But understanding what you can write off is a powerful way to reduce your tax burden—and keep more of the money you’ve worked so hard to earn.

This time of year is perfect for a fall financial review.

Eligible Business Deductions You Might Be Missing

Monthly subscriptions and software are a good place to start. Are you using Canva for branding? Zoom for client meetings? Those tools are business essentials and fully deductible.

Now think about where you work. If you have a dedicated home office space, you may qualify for the home office deduction. And even if your phone bill or internet service is bundled into a family plan, you can still deduct the percentage used for business. Just document it.

Business meals can also be a deduction, but they come with rules. Meals with clients, potential partners, or vendors? Likely deductible. Quick lunches at your desk? Not so much. When in doubt, save the receipt and note who you met with and what you discussed.

Mileage is another area many business owners forget. If you drive to a client meeting or run to the bank for a business deposit, that mileage can be tracked and deducted. Start fresh with a tracking app or a simple spreadsheet.

Keep Documentation Front and Center

One of the biggest themes here is documentation. Receipts, invoices, mileage logs - whatever it is, keep it clean and accessible. The IRS doesn’t need perfection, but they do expect clarity. Keep your receipts, categorize expenses as you go, and ask for help when you’re not sure.

The key to maximizing your deductions? Start now. You’ll end the year confident and ahead, not scrambling to remember what that $87 charge from March was for.

Need help untangling the receipts for write-offs? Let us help with that. Start with a FREE diagnostic review of your QuickBooks.